Minutes - 01-14-2019
City Council - January 14, 2019
The Enterprise City Council held a Work session from 6:15 p.m. until 6:30 p.m. for the purposes of discussing items between staff and council.
Mayor Karvoski opened the public meeting for the Enterprise City Council meeting at 6:30pm. Those present were Councilors Jenni Word, Larry Christman, Dave Elliott, Bruce Bliven (sworn in at the beginning of the meeting) and Chris Pritchard; Staff Lacey McQuead, Denine Rautenstrauch, Ronnie Neil, Paul Karvoski and Joel Fish.
Guests Present: Terry Decker, Dan Ousley.
Immediately following the opening of the public meeting, Lacey McQuead swore in the following Enterprise City Council Members:
Mayor- Stacey Karvoski
Council Position #1- Councilor Jenni Word
Council Position # 2- Councilor David Elliott
Council Position # 3- Councilor Bruce Bliven
ADDITIONS TO THE AGENDA
Councilor Pritchard made a motion to approve the December 2018 minutes and payables. Councilor Christman seconded the motion. Motion passed unanimously.
Mayor Karvoski read a letter from Ethan Pitman regarding damage he caused to the Enterprise Skate Park.
Terry Decker introduced himself. He stated he came tonight to express his concern about the street that has been blocked off for a month and half. Mr. Decker explained that his business is down 75% in the last month because of that street closure. He stated that when they first came (they meaning Wellen’s Farwell and Anderson Perry) he was all in favor because of the street closure. But there was a specific timeline listed and they have surpassed that. Mr. Decker asked if they planned to have it closed for another year, as it doesn’t look like very much progress is being made. He explained that he was told last Monday that they were to open the road and nothing has happened yet. The most he sees is three people working, which is not a large enough crew to complete the necessary work to get the road open. Lacey explained that she has asked multiple times to open the road and the response she gets is that it needs to be closed in order to complete the roof. Councilor Bliven asked Mr. Decker if the City opened one lane, would that suffice. Mr. Decker explained that he is past the point of wanting just one lane open. He stated that he does not believe there is a reason to have both lanes closed any longer.
Councilor Elliott made a motion to send a letter to open the street by the end of the day on January 18th, unless they are physically installing the roof panels, at which point they can only close what absolutely needs to be closed. Councilor Christman seconded the motion. Council asked Lacey to send a letter out as soon as possible. No further discussion, motion passed unanimously.
DEPARTMENT ACTIONS & UPDATES
ADMINISTRATIVE: Lacey read from her report. No questions or comments.
PUBLIC WORKS: Ronnie explained that they had a meeting with Brett Moore of Anderson Perry earlier in the day regarding the project surrounding the two SCA grants received. Ronnie has asked Brett to complete a bid packet for the City of Enterprise encompassing the requirements according to the grants. Ronnie anticipates a packet by the end of January. He further explained that if the City receives the same amount of money for State Street Tax that they anticipate to receive in the 2018-2019 budget year, the City should have enough money to complete the project, meeting the requirements as listed in the grant.
Ronnie explained that he has received the signs for the area surrounding the Alternative Education and Building Healthy Families building. Mayor Karvoski asked if they would wait for next spring to complete the striping, Ronnie stated that would be completed in spring. No further questions.
FIRE DEPARTMENT: Paul explained that he submitted his report prior to the meeting. He explained that everything is going well with the storage of the fire trucks at Hillock’s building. Paul stated that they had a record number of calls for 2018. No questions or comments.
POLICE DEPARTMENT: Chief Fish explained that they handled 109 calls for service in the City of Enterprise. He continued by reading the statistics from the report he submitted prior to the council meeting. No questions or comments.
LIBRARY: Denine explained that she submitted her report prior to the meeting. Denine had given reports showing stats that included patron count, circulation, etc. She explained that if you look at circulation alone, there has been an increase especially in children and young families, which is more than doubled. She suspect a lot of it is due to the early literacy program. Councilor Bliven asked what age group has increased, Denine stated it was mostly pre-school with some K-3 students. She explained that they are currently doing a survey, hoping to build another strategic plan, explaining that she is hoping to have results from patrons and members of the community that don’t use the library, asking what’s important and what they would like to see at the public library.
RESOLUTION No. 640: Lacey explained that this resolution was the operating parameters submitted to the council annually. It lists the current contracts, budget officer designation, bank accounts for the City of Enterprise, insurance services, etc. Lacey explained that there were a few approved during 2018 due to the change of duties and responsibilities, as well as the changes made with employees.
Councilor Christman made a motion to approve Resolution No. 640 as explained by Lacey. Councilor Word seconded the motion. No questions or comments, motion approved unanimously.
RESOLUTION No. 641
Lacey explained that this resolution included any changes to the fee structure approved in Resolution No. 611. This resolution would amend resolution no. 611 adding fees that currently are not included in the prior approved resolution.
Councilor Pritchard made a motion to approve Resolution No. 641 as explained by Lacey McQuead. Councilor Word seconded the motion. No discussion, motion passed unanimously.
ADDITION TO EMPLOYEE POLICY MANUAL
Lacey explained that Policy No. 2.28.0704 was an addition recommended by CIS Insurance. This policy encompasses employee retaliation and the laws that have been recently passed protecting said employees. Lacey stated that anytime a law comes forth, changing or adding to the policies previously approved by the council, CIS informs the City of Enterprise of the new policy.
Councilor Elliott made a motion to approve the addition of Policy No. 2.28.0704 as explained by Lacey McQuead. Councilor Christman seconded the motion. No further discussion or questions. Motion passed unanimously.
PLAN OF ACTION-AUDIT REPORT
Lacey explained the plan of action report submitted by Theresa Hanford with Hanford and Associates. As explained in the report, there were a couple areas where the City had to form a plan of action due to not meeting the state requirements. Lacey explained to the council that this was the same information previously discussed and the auditors have accepted the explanation provided the City.
Councilor Christman made a motion to approve the audit recommendation as requested by Theresa Hanford with Hanford and Associates and submitted by City Administrator Lacey McQuead. Councilor Pritchard seconded the motion. No further discussion or questions. Motion passed unanimously.
Mayor Karvoski requested nominations for the position of Council President. Councilor Christman nominated Jenni Word to maintain the position of Council President. Councilor Pritchard seconded the motion. No questions or comments, motion passed unanimously.
Mayor Karvoski reviewed the council committees provided in the council packet. She asked if everyone was in agreeance with the recommendations she made. Councilors agreed.
REVIEW OF COUNCIL RULES AND CODE OF ETHICS
Lacey explained that she provided a copy of the Council Rules and Code of Ethics to each council member prior to the start of the meeting. She informed the council that upon review of the Code of Ethics, she needs the back page signed and returned as soon as possible.
RECOMMENDATION FOR PLANNING COMMISSIONERS
Lacey explained that two members were up for reappointment from the Enterprise City Council. The first is Planning Commissioner Corey Otten who has been a member of the Enterprise Planning Commission for one term. The second is Planning Commissioner Dave Ebbert who has served multiple terms on the Enterprise Planning Commission. Lacey is recommending appointment of both Commissioners to serve another term beginning January 1st, 2019.
Chris made a motion to approve the recommendation to appoint both Corey Otten and Dave Ebbert for another term on the City of Enterprise Planning Commission. Councilor Bliven abstained from vote, as he does not know enough about the commission and commissioners to vote. No further questions or discussion. Motion passed unanimously.
Mayor Karvoski asked that each Councilor come to the February meeting with future goals for the City of Enterprise, in hopes of collectively coming up with a couple goals the council can work on in 2019.
Next meeting February 11th, 2019.
No further business. Meeting adjourned.
Stacey Karvoski, Mayor
Lacey J. McQuead, City Administrator