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Minutes July 8, 2013

The Enterprise City Council met in regular session on Monday July 8, 2013. Those present were Mayor Margie Shaw; Councilors Laura Miller, Tim Parks, Jenni Word, Larry Christman, Bill Coffin; City Attorney Roland Johnson; Staff Michele Young, Ronnie Neil, Denine Rautenstrauch, Wes Kilgore, Lacey McQuead.

Guests: Mr. & Mrs. Harold Jensen, Christina Eaves, Toni Leech, Craig Willis

Absent: Councilor Stacey Karvoski

Pledge of Allegiance

Roll Call

CONSENT AGENDA

Councilor Christman made and Councilor Coffin seconded the motion to approve the June 10th and 19th, 2013 meeting minutes and June Accounts Payable report. Motion passed unanimously. Councilor Miller asked what we paid Donnie Rynearson for on the Accounts Payable report. Ronnie Neil stated that we purchased some fence posts from him.

Agenda Additions: Surge protection bid award.

PUBLIC COMMENT:

Christine Eaves (Eaves Drop-In)

Christine Eaves asked the City Council for permission to provide seating on the public sidewalk and in Warde Park and serve alcohol on the sidewalk. She stated that OLCC will not issue her Liquor License unless the city provides permission for her to serve on the sidewalk.

Councilor Miller asked about serving alcohol in Warde Park due to ability to supervise. She was concerned about public perception about use of the park for private use. She is concerned about city liability. Christine stated her insurance would cover problems. Christine asked if she could put bistro tables in the park. She is not a tavern, but is a restaurant. Mayor Shaw stated in talking with Michele other cities allow this type of serving of food and beverage. Mayor Shaw felt it was a great addition to that end of town. Roland stated that the Park was dedicated to the City and felt it may be in violation of the agreement. Councilor Coffin agreed with Roland, felt it would be to hard to manage. Councilor Miller felt this would be a liability to the City.

Christine stated that this is considered a street café permit and asked if she could at least serve at the two tables that sit outside of her door. Councilor Coffin made and Councilor Parks seconded the motion to allow serving of alcoholic beverage in front of their business at the two tables, motion passed unanimously.

Farmers Supply, Inc.

Craig Willis asked who raised the stink about his operations. Councilor Christman stated the complaint came about the mess that has been created in the ball fields; the City has received complaints. Craig stated he had a water main leak and felt that he is being threatened. Councilor Christman stated that in his years experience we have to cross our t's and make sure we are doing our job. Councilor Christman complimented Craig on the work he has done and followed through with our request. Craig stated that he was given 20 days and after 14 days the Police Chief visited him again, Chief Kilgore stated he did that on his own. There was continued discussion regarding the mess and Councilor Christman and Miller both thanked Craig for complying with the City's request to clean up the animal fecies mess. Craig asked Harold Jensen what the agreements were for the ball fields. Harold told the council he has had a lot of problems through the years keeping neighbors happy and maybe he should just get his ballfields back. Michele thanked Harold for his generous donation and the public has greatly enjoyed the use of the ballfields.

Craig complained about the condition of the fence. Ronnie asked what the issue was with the fence. Ronnie stated they fixed it last year because it was bent over where his trucks are. They fixed it again and now it is bent and falling over again. Mayor Shaw stated that no one is accusing him of anything, he has obviously worked on the problems and the City appreciates what he has done.

Harold stated that the other problem is the weed problem behind Safeway. Ronnie commented most of the problem is on Safeway property but that we would take a look at it.

Councilor Miller thanked Craig for resolving the issue and stated that now we can move forward.

Wilma Anderson – Country Inn

Mayor Shaw read a letter received from the Country Inn complaining about the traffic in the alley behind their motel. Mayor Shaw asked Wes if he had checked out to see if there were still problems from cars speeding in the alley. Wes stated no not lately but that the Council should made a decision on this. Councilor Coffin stated that he can appreciate where she comes from, we need to do something. Councilor Christman commented that we could allow them to keep their private speed bumps. Councilor Christman made a motion, Councilor Coffin seconded the motion to leave the speed bumps. Motion passed with 5 in favor and Councilor Miller opposing.

ORDINANCE 568 - AMENDING ARTICLES 1 & 8 OF THE ENTERPRISE LAND USE ORDINANCE

Mayor Shaw opened the public meeting and read by title Ordinance No. 569. This Ordinance updates our Land Use Ordinance on how the City procedurally handles applications in the Flood Hazard Areas within Enterprise. Michele stated that what caused this update was an audit was conducted by DLCD regarding FEMA regulations within Flood Hazard Zones. Michele stated that the Planning Commission has been working on this for over a year with the help of Sadie Kennedy and Roland.

Roland stated we had several deficiencies, one of the main issues was the handling of permits and regulations properly administered. We were only requiring the Flood Elevation Certification. There is actually a 3-step permitting process requiring inspections. The first part of the application process is to receive the appropriate elevations for grade and height. There are two subsequent inspections that give foundation and finished floor elevations. We have a significant amount of flood plain which require these legal requirements. We did an amended ordinance. We have an ability to issue permits along the waterway. Michele stated that we have met with the County and have come up with a procedure. Our problems were that once we issued the permit we never knew when the other steps were completed by the Building Codes inspector. Michele stated the Planning Commission made a unanimous vote to recommend to the City Council that they adopt Ordinance No. 569 as presented.

Councilor Coffin asked what specifically we had to change, Roland commented that it was the permitting process. We did include a few other things like vents that allow water to flow through, the vent door opens automatically.

Councilor Miller made and Councilor Christman seconded the motion to adopt Ordinance No. 569. Michele took a Roll Call vote, each councilor voted yes. Motion passed unanimously by Roll Call Vote.

SOFTWARE CONVERSION

Michele presented to the Council a Council Action Request. In previous months Michele had informed the Council that we have to do a software upgrade. If we do not do the upgrade our monthly support fees will increase by $350 per month. Michele stated that we will save about $3,000 if we proceed with the conversion this year in the price of the upgrade. The cost will be $18,000. It will be split 3 ways: General Fund, Water and Sewer Funds. Councilor Christman made and Councilor Parks seconded the motion to upgrade as presented by Michele. Motion passed unanimously.

SURGE PROTECTION BID AWARDED TO ENTERPRISE ELECTRIC

Councilor Christman made and Councilor Parks seconded the motion to award the Surge Protection Devices bid for the Wastewater Treatment Plant to Enterprise Electric in the amount of $8,995. Motion passed unanimously. There were no other bids received.

DEPARTMENT REPORTS

Departments submitted written reports, no discussion.

Meeting adjourn.

_____________________________________________

Margie Shaw, Mayor

ATTEST:

__________________________________________

Michele R. Young, City Admin./Recorder

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