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Minutes February 8, 2016

February 8, 2016

The Enterprise City Council met in regular session on Monday, February 8, 2016 at 7"30 p.m.  Those present were Mayor Steve Lear; Councilors Stacey Karvoski, Dave Elliott, Bill Coffin.

Absent:  Councilors Jenni Word, Larry Christman, Laura Miller

Guests:  Michael Berry, Gary Bethscheider

Press:  Kathleen Ellyn

Pledge of Allegiance

Introductions

CONSENT AGENDA

Councilor Coffin made and Councilor Karvoski seconded the Motion to approve the January 11, 2016 City Council Minutes.

DEPARTMENT REPORTS

Public Works - Ronnie Neil reported from his written report stating that he met with his Public Works Committee for their quarterly meeting.  Ronnie felt this is a good process and will help the Council understand more about what the Public Works Department does.  During the meeting Mayor Lear  brought up a concern regarding snow removal issues around town.  Ronnie stated that the issue seems to be snow piling up around the corners at the handicap ramps.  The problem his department has is they come in early to remove the snow with the plows, then the business's come in and shovel the snow over the curbs and it creates a burm.  Ronnie stated that they will try to keep the handicap areas cleared as much as possible.

Ronnie stated that he has received a couple of estimates on the replacement of pavers in Warde Park, he would really like to meet with the Parks Committee and talk about options.

Warrington Construction should be returning about the middle of March.  Ronnie stated he has talked to the County regarding chip sealing about 52,228 sq. ft. of road and possibly 400 tons of asphalt this summer.

The crew has been replacing stop signs and other warning signs that are in our 10 year replacement program.  They will begin replacing old street name signs next. 

Library:  Denine Rautenstrauch reported that she had a contractors meeting, the project will begin the last week of February, the  first week of March and will be completed in June.

COMMITTEE REPORTS:

Stacey reported on the Public Works meeting stating it went very well, the committee is herself, Dave Elliott and Steve Lear.  They may be meeting more frequently then quarterly.

Police Committee:  Michele reported on the Chief Hiring process  We have 4 candidates for the final selection process.  Michele is waiting for information from 2 of them that is due this week, she has everything from the other two.  A meet and greet will be on March 9, 2016 and interviews the next day, March 10th.

Library Committee:  Councilor Karvoski volunteered to be on the Library Committee to help Councilor Miller.

NEW BUSINESS

New City Attorney appointed:

Wyatt Baum  introduced himself.  He has been in practice for 6 years and most of that time has been working with cities.  He is an active member with the City Attorney Association; works with  LOC (League of Oregon Cities , AOC (Association of Oregon Counties) and CIS (City/County Insurance Services).  He works with several cities in regards to ordinances, negotiations and all other maters that go along with city government.  Wyatt stated that he works for the Council as a whole, not individual councilors.  He prefers to have everything go through the Administrator or Department Heads as we have set it up in the contract.  He will answer questions for individual Councilors in regards to process only.  He will not withhold information from the City Council; if a councilor were to make an  inquiry the rest of the council will know about it. 

Mayor Lear stated that he would like to bring this issue back up to the council next month in regards to the City Council contacting the City Attorney, he feels they should be able to call when they have a question.  It was brought up that if there is an issue that the City Council needs to address with the City Attorney, the council can vote to direct a member to contact the City Attorney.  The rest of the council was fine with the contract.  Councilor Karvoski made and Councilor Coffin seconded the motion to approve the 3 year contract with Wyatt Baum of the firm of Baum Smith & Eyre.  Motion passed unanimously.

Thunder Run Opportunity Fund request:

Gary Bethscheider, Thunder Run:– Gary stated that he is requesting $2500 from the Opportunity Fund for his rally,  the city has funded him from the Opportunity Fund over the last few years.  They had rain the first year, last year they were smoked out.  He is asking for a noise variance to midnight this year.  Last year the city granted one for 1:30 am, they had no problems but this year they will only run the music until midnight. 

Mayor Lear asked how the downtown business’s can tie into the event.  Gary stated that he has considered moving vendors downtown.  He stated that he struggles with getting help from the local business’s in supporting his event.

Councilor Karvoski voiced a concern about him getting funds from our motel tax fund when he provides food, alcohol and vendors keeping them on site.  The City has provided $1250 2014, and $500 2015.  Michele commented that all events that happen at the Fairgrounds keep all food, alcohol and vendors on site such as Mule Days, Bronc Bulls and Juniper Jam.

It was the council consensus to move this to the Motel Tax Committee.  Denine Rautenstrauch stated that the Thunder Run donated food and money to the Red Cross last summer during the fires.

Dandelion Wines liquor license request:

Michael Berry –Michael stated that  he currently has a off premise liquor license with OLCC, he would like to apply for a limited on-premise permit so he can serve glasses of wine and beer.  They do Third Thursdays each month and this will make it a lot easier for that event.

Councilor Coffin made and Councilor Karvoski seconded the motion to approve the on-premise liquor license as presented.  Motion passed unanimously.

Resolutions:

Resolution No. 598: A Resolution approving the Operating Parameters for 2016.  Councilor Karvoski made and Councilor Coffin seconded the motion to approve Resolution No. 598.  Michele took a Roll Call vote of each Councilor.  Motion passed unanimously.                   

Resolution No. 599: A Resolution  authorizing the City of Enterprise to participate in the Oregon Savings Growth Plan.  This is no cost to the city, it will allow employees to participate in this Plan.  Councilor Karvoski made and Councilor Coffin seconded the motion to approve Resolution No. 599. Michele took a Roll Call vote of each Councilor.  Motion passed unanimously.

Resolution No. 600: A Resolution adopting a Risk Management Program.  Councilor Karvoski made and Councilor Elliott seconded the motion to approve Resolution No. 600.  Michele took a Roll Call Vote of all Councilors.  Motion passed unanimously.

Resolution No. 601: A Resolution to Transfer funds within the Motel Tax Fund.  Councilor Coffin made and Councilor Karvoski seconded the motion to approve Resolution No. 601.  Michele took a Roll Call Vote of all Councilors.  Motion passed unanimously.

OTHER BUSINESS

Michele presented Policies 2.28.800-802.  These Polices come from the adoption of Resolution No. 600, they provide the procedures for employees.  Councilor Coffin made and Councilor Elliott seconded the motion which passed unanimously to adopt the polices as presented.

Michele provided a Council Training schedule for 2016.  Councilor Karvoski made and Councilor Coffin seconded the motion which passed unanimously.  Michele stated these are all less than 30 minutes and they will be shown during the Work-session.

Being no further business meeting adjourn.

                                                                                    ____________________________________

                                                                                    Jenni Word, Council President

ATTEST:

________________________________________

Michele R. Young, City Admin./Recorder

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