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Minutes December 14, 2015

December 14, 2015

The Enterprise City Council met in regular session on Monday, December 14, 2015 at 7:30 p.m.  Those present were Mayor Steve Lear; Councilors Jenni Word, Stacey Karvoski, Dave Elliott, Bill Coffin, Larry Christman, Laura Miller; City Attorney Roland Johnson; Staff City Administrator Michele Young, Public Works Director Ronnie Neil, Librarian Denine Rautenstrauch.

Guests:            Micah Agnew, Jerry Harguess, David Hayslip

Press:               Chuck Anderson of The Observer

                        Kathleen Ellyn of the Wallowa County Chieftain

Mayor Lear opened the meeting asking that all electronic devices please be muted or shut-off.

CONSENT AGENDA

Councilor Christman asked the discussion on the Cemetery be added to the agenda

MINUTES - Councilor Coffin made and Councilor Christman seconded the motion to approve the  October 12, 2015 and November 9, 2015 meeting minutes.  Motion passed unanimously.

DEPARTMENT REPORTS

Public Works:  Ronnie Neil submitted a written report stating the Water Project is shut down for the winter.  The contractors plan on returning in February provided weather is ok.  They are pretty much on schedule with 80% of the fire hydrants replaced.  The reservoir is erected and the main line is laid from the tank to the well and across the hill to Greenwood Street.  The City Crew put in a lot of hours on this project and for the most part everything went well.  There was one main line break and a few service line leaks and we do not know if they were caused by the project or just bad lines ready to go.  Ronnie reported that they had a major water leak on Golf Course Rd the week before Thanksgiving.  They finally found the source and it was actually caused by the contractors from the 2008 Sewer System project and has just slowly been leaking and finally went.  The crew is now doing winter maintenance on all equipment.

Library:  Denine submitted her monthly stat report and copy of Library Board minutes for November.

Administration:  Michele submitted a written report stating the office would be closed on December 24th and 25th.  Michele reported that the audit was complete and copies had been provided to each councilor in their baskets.  An Exit Audit Review was done this morning with the auditor and those attending were Mayor Lear and Councilors Karvoski and Christman, herself and Lynn Edison of the Edison Perry.  Michele reported on some upcoming activities for the Planning Commission, we have re-zone application that will be coming soon.  Michele reminded everyone the budget season is coming and that she will be putting together a Work Session.  Michele asked that if there were any specific items any Councilor would like covered this year to please let her know.

Fire:  Chief Karvoski submitted a written report which provided incident calls for November.  They had 5 calls of which  were 1 MVA; 1 False Alarm; 2 grass fires out of our area which we did not respond to; and a structure call which resulted in no fire.

COMMITTEE REPORTS

POLICE COMMITTEE REPORT

Chair Jenni Word reported that Michele has posted for the position of Police Chief and closing date for that position is December 28, 2015.

NEW BUSINESS

Christmas Buck Skin Bucks

Councilor Christman made and Councilor Miller seconded the motion to issue all volunteers, employee's, Council and Commission/Board members a $25.00 Buck Skin Bucks for Christmas

Councilor Elliott asked to have the City Council removed from the Buck Skin Bucks as he did not feel it was necessary that they receive one.

Councilor Coffin and Michele stated that he can donate it to a cause.  Councilor Elliott still requested that they be removed.  Mayor Lear stated that this is a very small way to give thanks for everyone for their services and hard work for the City.  Mayor Lear called for the vote.  Motion passed with 6 in favor and Councilor Elliott opposing.

Councilor Elliott made a motion to remove the council from the list receiving Buck Skin Bucks for Christmas.  Motion failed due to no second.

ORDINANCE NO 581 – Marijuana Opt out.

Mayor Lear  read ordinance No. 581; "An Ordinance banning marijuana related businesses in the City of Enterprise".

The Council discussed the removal of the  6th WHEREAS which stated that the City of Enterprise City Council finds that marijuana constitutes a danger to the citizens of Enterprise, particularly the youth of the City.  Councilor Elliott felt it should stay based on  the report Michele had sent out that Colorado released.  They have done this long enough that it has proven to be bad for their state.  The Council finally compromised  by removing it so the ordinance would pass.

Councilor Coffin made and Councilor Karvoski seconded the motion directing Michele to remove that paragraph.  Michele took a Roll Call which passed with 7 in favor.

Library Lift Bid awarded to Wellens Farwell

Two bids were received for the Library Lift project.

Tom VanBelle $218,270

Wellens Farwell $206,526

Roland stated that he has not reviewed this bid request, he wants to make it subject to his review that the procedures are followed.  Councilor Karvoski made a motion to award the bid to Wellens Farwell in the amount of $206, 526 with the condition that Roland review all bid and contract documents and once he has approved it a Notice of Award can be sent.  Councilor Christman seconded the motion which passed unanimously.

Councilor Word made a motion to authorize the Mayor and City Administrator to sign the contract documents once completed.  Motion passed unanimously.

City provides engineering assistance to the Cemetery Board

Councilor Christman stated that Jody Matthews has been working on the irrigation design, he did Union and Cove.  Councilor Christman asked the Council if they would consider authorizing the city to have our City Engineer review the final design and bid documents up It $2,000.  We would use Brett Moore of Anderson Perry to do that.

Councilor Karvoski made and Councilor Coffin seconded the motion to approve the spending,  of not to exceed $2,000.00 towards the Engineering review of the plans and bid documents.  Councilor Coffin seconded that motion which passed unanimously.

EXECUTIVE SESSION

Mayor Lear closed the public session for the purposes of holding an Executive Session as allowed by ORS 192.660(2)(a) for the purposes of employment of an employee.

Mayor Lear re-opened the public session.  Councilor Christman made a motion to move Jed Stone from Temporary Full-Time to Permanent Full-Time.  The Full Time status will take into effect on 11-30-2015 at Step 10.  Councilor Coffin seconded the motion which passed unanimously.

Being no further business the meeting was adjourn.

                                                                        ______________________________________

                                                                        Steve Lear, Mayor

ATTEST:

_____________________________________

Michele R. Young, City Admin./Recorder

                                  . 

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