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Minutes November 10, 2014

November 10, 2014

The Enterprise City Council met in regular session on Monday, November 10, 2014. Those present were Mayor Margie Shaw; Councilors Tim Parks, Stacey Karvoski, Laura Miller, Larry Christman, Jenni Word, Bill Coffin; City Attorney Roland Johnson; Staff Michele Young, Ronnie Neil, Denine Rautenstrauch.

Guests:            Wendy Stuart, Dave Elliott, Katie Nesbit, Rob Ruth

CONSENT AGENDA

Mayor Shaw stated we had two additions to the agenda; Wallowa County Ministerial Assoc. street closure request & Winterfest requesting street closures.

Councilor Miller made and Councilor Christman seconded the motion to approve the October 13, 2014 minutes. Councilor Christman seconded the motion which passed unanimously.

Councilor Karvoski made and Councilor Word seconded the motion to approve the Agenda additions, motion passed unanimously.

PUBLIC COMMENTS

Wendy Stuart, representing the Merchants Winterfest Committee made a request to the city asking for $10 Gift Certificates again this year for the Christmas Bus Tour. Councilor Karvoski made and Councilor Coffin seconded the motion to approve the request with maximum of 84 certificates. Motion passed unanimously to issue $10 Gift Certificates from the Opportunity Fund.

Mayor Shaw read letters of appreciation from FishTrap, Alpenfest, and Eagle Cap Dog Sled Race for the Motel Tax Grants they were given.

UNFINISHED BUSINESS

Resolution No. 588 – Roland stated the council voted to dispan Municipal Court earlier this year. Then it was found that there are continuing tasks that have to be done with outstanding cases such as people coming in and dealing with past due fines, re-issuing drivers licenses etc. Roland stated we were never able to get an amount that is due so we do not know how long this will take. Both Councilor Miller and Karvoski stated that they felt as old as some of the fines were it would just be to difficult for Paige to put that together.

Mayor Shaw read Resolution No. 588 by title "A RESOLUTION CONTINUING OPERATION OF THE MUNICIPAL COURT FOR THE CITY OF ENTERPRISE FOR DUTIES RESPECTING PRIOR CASES". Councilor Christman made and Councilor Miller seconded the motion which passed unanimously to approve Resolution No. 588 as presented.

Anderson Perry contract was tabled, wehave not received the final contract from them.

November 10, 2014

Michele stated that the Council had approved the "WELCOME TO BEAUTIFUL HISTORIC DOWNTOWN ENTERPRISE" sign a few months back with a budget of $1200. Mayor Shaw and Councilor Parks were the committee that worked with Jerry Hayes on the design, Councilor Parks helped finalize it. Evidently there is some rock work that is costing more than Jerry

realized and he received an estimate from the person he is hiring to do that which comes to a cost of an additional $800 from what we budget. Michele asked for council approval. Councilor Karvoski felt we should get a design that meets our budget. The Council had discussion about the quality of the sign being proposed and having a cheaper one. Councilor Christman made a motion to approve the sign, Councilor Parks seconded the motion. Motion failed with 3 in favor and Councilor Karvoski, Coffin, Word and Stauffer opposing. Michele was asked to have Jerry come back to the Council with a different design.

NEW BUSINESS

Street Closure requests: Councilor Karvoski made and Councilor Coffin seconded the motion approving the Wallowa County Ministerial Assoc. Street closure request in front of the OK theater on December 9th & Winterfest on the 13th. Motion passed unanimously

STAFF REPORTS

Denine presented a report on what is currently be handled at the library and the added things being done. It shows our Library is doing a good job.

Ronnie stated we have the street equipment ready for winter. They put in a catch basin near the Soroptimist at the alley and will connect it to the storm drain. This should help with ice this winter.

Michele proposed to the Council that we hire a Grant Writer to help hire a facilitator in updating our downtown. We did this many years ago and our Downtown Revitalization was completed in 2000. The City of Enterprise, Enterprise Hometown Improvement Group and ODOT were involved. Warde Park is needing about $80,000 in repairs and if we are going to do that Michele felt we should hire someone to come in and work with the community to hear what they would like to see updated in their downtown. Public hearings would be held and then we could get an idea of what the costs would be for future planning. Councilor Karvoski felt this is something the council could do, why hire someone to hold those meetings. Michele and Denine both tried to explain that these people have a lot of experience in working with the public and bringing out ideas, they can also help with cost estimates. Michele was thinking of hiring Lynn Craig from Joseph, she has been helping them with some work, Michele stated she has not talked to Lynn as of yet. Councilor Miller asked if this is something we could get reimbursed for through the grant. Michele stated no, the cost of a grant writer is our expense, Michele stated the Fire Dept. has been paying a Grant writer $500 per year for several years applying for a new truck. Michele stated that she did not think it would cost more than $500 as to hire a company to come and help with a plan for downtown would probably cost around $5000.

Councilor Coffin made a motion to approve hiring a grant writer not to exceed $500, Councilor Miller seconded the motion which passed unanimously.

November 10, 2014

Michele stated that Lacey has been working on Fire Contracts. We are trying to get contracts renewed that quit in 2010-2012. Lacey is also going through Maps finding properties that have never had a contract. For some reason people aren't told by their realtor or their insurance that they need a Fire Contract. Michele stated that Lacey has set a goal of 20 new fire contracts.

EXECUTIVE SESSION

Mayor Shaw stated that we will now go into an Executive Session as allowed by ORS 192.660.(2)(h) for the purposes of consultation with legal counsel regarding current litigation.

Public Session has been closed.

Mayor Shaw opened public session. No action taken.

Being no further business the meeting was adjourn.

                                                                        _______________________________________

                                                                        Margie Shaw, Mayor

ATTEST:

______________________________________

Michele Young, City Admin./Recorder

                                           

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